Last updated: September 2026
 

Village Roots Yoga respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains what personal information Village Roots Yoga collects, why we collect it, how we use and protect it, and your rights in relation to your information.

Village Roots Yoga is a small independent yoga business operated by Dr Liz Hinton.

1. Who is responsible for your information?

The person responsible for your personal information is:

Village Roots Yoga
Run by: Dr Liz Hinton

Email: villagerootsyoga@gmail.com

For data protection purposes, Village Roots Yoga is the data controller for the personal information collected and used in connection with its classes and services.

2. What information do we collect?

Depending on how you interact with Village Roots Yoga, we may collect:

Contact and booking information

• Name

• Email address

• Telephone number

• Booking and attendance information

• Details of classes booked or attended

• Class pass and class credit information

• Information relating to payments and refunds

Health information

When you complete the health questionnaire/PAR-Q, we may collect limited information about your health that is relevant to your ability to participate safely in a yoga class.

This may include information relating to:

• Injuries or physical limitations

• Medical conditions relevant to physical activity

• Recent surgery or procedures

• Pregnancy or postnatal status

• Other information that may affect your ability to participate safely

Health information is special category data under UK data protection law and is handled with additional care.

Please only provide health information that is relevant to your participation in yoga. You do not need to provide a full medical history.

Website information

When you use the Village Roots Yoga website, we may collect technical information such as your IP address, browser type, device information and information about how you use the website.

Some of this information may be collected through cookies and similar technologies.

3. How do we use your information?

We use your information to:

• Process and manage class bookings.

• Manage your class passes and class credits.

• Contact you about your bookings.

• Contact you about changes or cancellations to classes.

• Maintain attendance records.

• Respond to enquiries.

• Process payments and refunds.

• Administer your Village Roots Yoga account.

• Understand relevant health information so that classes can be delivered as safely as reasonably possible.

• Consider appropriate modifications to yoga practices where relevant.

• Manage the day-to-day administration of Village Roots Yoga.

• Meet legal, accounting, tax and insurance requirements.

• Protect the safety and wellbeing of students and others.

• Improve our services and website where appropriate.

We will only use your personal information for legitimate and appropriate purposes.

4. Health information

Village Roots Yoga asks for limited health information because yoga involves physical activity and it is important that the teacher is aware of relevant information that may affect your ability to participate safely.

Health information will be used to:

• Identify any information that may affect your ability to participate safely.

• Consider whether modifications or precautions may be appropriate.

• Respond appropriately to an issue that arises during a class.

• Help maintain a safe environment for you and other students.

Your health information is not collected in order to provide medical diagnosis, treatment or healthcare.

Although the teacher has a professional healthcare background, Village Roots Yoga is separate from any GP practice or healthcare service. Information provided to Village Roots Yoga does not form part of your NHS or GP medical record.

Please do not provide medical information that is not relevant to your participation in yoga.

5. Our lawful basis for using your information

Under UK data protection law, we need a lawful basis for collecting and using personal information.

Depending on the circumstances, Village Roots Yoga may rely on:

Contract

We need certain information, such as your name and contact details, to process your booking, manage your class pass and provide the services you have purchased.

Legal obligation

We may need to retain or use certain information to comply with legal, accounting, tax or other regulatory requirements.

Legitimate interests

We may use information where it is necessary for the legitimate operation and administration of Village Roots Yoga, provided that doing so does not unfairly affect your rights and interests.

Consent

Where we rely on your consent, we will ask for this clearly and separately where appropriate. You can withdraw consent at any time.

Health information

Where we process health information, we will comply with the additional requirements that apply to special category data under UK data protection law.

6. Marketing

If you choose to receive marketing communications from Village Roots Yoga, we may use your email address to send information such as:

• New classes or courses

• Timetable updates

• Special offers

• Village Roots Yoga news and updates

You will only receive marketing communications where we are permitted to send them.

You can unsubscribe from marketing communications at any time by using the unsubscribe link provided in an email or by contacting Village Roots Yoga.

Choosing not to receive marketing communications will not affect your ability to book or attend classes.

7. Wix and third-party service providers

Village Roots Yoga uses Wix to provide its website, online booking system and payment services.

When you use the Village Roots Yoga website or make a booking, your personal information may be processed by Wix on behalf of Village Roots Yoga and, where applicable, by Wix's own service providers.

This may include information required to:

• Create and manage your booking.

• Manage your customer account.

• Process payments.

• Maintain website and booking functionality.

• Provide website security.

• Provide technical support and other services necessary to operate the website.

Wix may process personal information in accordance with its own privacy and data protection policies.

Village Roots Yoga may also share personal information with other trusted service providers where necessary to operate the business, including:

• Accounting or bookkeeping services.

• Professional advisers.

• Insurance providers where necessary.

• Government or regulatory authorities where legally required.

We do not sell your personal information to third parties.

8. Payments

Payments for Village Roots Yoga classes and class passes are processed through Wix Payments or other payment services made available through the Wix platform.

Village Roots Yoga does not normally have access to or store your full payment card details.

Payment information is processed securely by the relevant payment provider in accordance with its own privacy and security policies.

9. How long do we keep your information?

We only keep personal information for as long as reasonably necessary for the purposes for which it was collected.

Some information may need to be retained for longer periods to meet legal, accounting, tax, insurance or other regulatory requirements.

Health information will be retained only for as long as it is reasonably necessary for the safe and effective administration of Village Roots Yoga and for any applicable legal or insurance requirements.

When information is no longer required, it will be securely deleted or destroyed.

10. How do we keep your information safe?

Village Roots Yoga takes reasonable technical and organisational measures to protect personal information against:

• Unauthorised access.

• Loss or theft.

• Accidental destruction.

• Unauthorised alteration.

• Unauthorised disclosure.

Access to personal information will be limited to those who need it for legitimate business purposes.

However, no online system or electronic storage method can be guaranteed to be completely secure.

11. Your rights

Under UK data protection law, you have rights in relation to your personal information.

Depending on the circumstances, these may include the right to:

• Request a copy of the personal information we hold about you.

• Ask us to correct inaccurate or incomplete information.

• Ask us to delete your personal information where there is no good reason for us to continue holding it.

• Ask us to restrict how we use your information in certain circumstances.

• Object to certain uses of your information.

• Request transfer of certain information to another organisation where the right to data portability applies.

• Withdraw consent where we are relying on consent to process your information.

These rights are subject to certain legal exceptions and limitations.

If you would like to exercise any of these rights, please contact:

villagerootsyoga@gmail.com

We may need to verify your identity before responding to a request.

12. Cookies

The Village Roots Yoga website uses cookies and similar technologies.

Some cookies are necessary for the website to function properly, including features such as website security, account functionality and online bookings.

Other cookies may be used for purposes such as analytics, understanding website usage and improving the website.

Where consent is required for non-essential cookies, you will be given an appropriate choice about whether to accept them.

You can also manage cookies through your browser settings and through any cookie settings provided on the Village Roots Yoga website.

13. Links to other websites

The Village Roots Yoga website may contain links to other websites, including social media platforms and third-party websites.

Village Roots Yoga is not responsible for the privacy practices or content of external websites.

We recommend checking the privacy policy of any external website you visit.

14. Social media

Village Roots Yoga may use social media platforms, including Instagram and Facebook, to promote classes and communicate with students.

If you interact with Village Roots Yoga through social media, your information may also be processed by the relevant social media platform in accordance with its own privacy policy.

Please do not post another person's personal information or photographs of other students without their permission.

15. Photography and filming

Village Roots Yoga may occasionally take photographs or short videos during classes or events for promotional purposes.

Students will not knowingly be photographed or filmed for promotional use without their consent.

If you do not wish to appear in photographs or videos, please let the teacher know.

16. Children's information

Village Roots Yoga classes are intended for adults unless specifically stated otherwise.

We do not knowingly collect personal information from children except where this is necessary for a specific class or service and appropriate consent and safeguarding arrangements are in place.

17. Data breaches

If Village Roots Yoga becomes aware of a personal data breach, we will assess the breach and take appropriate action in accordance with UK data protection law.

Where legally required, we will notify the Information Commissioner's Office (ICO) and affected individuals.

18. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our business, the services we use or data protection requirements.

The latest version will always be made available on the Village Roots Yoga website.

Last updated: September 2026

19. Complaints

If you have concerns about how Village Roots Yoga has handled your personal information, please contact us first so that we have an opportunity to resolve your concern.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent supervisory authority for data protection.

Further information about making a complaint is available from the ICO.

20. Contact us

If you have any questions about this Privacy Policy or how Village Roots Yoga uses your personal information, please contact:

Village Roots Yoga
Dr Liz Hinton

Email: villagerootsyoga@gmail.com